I’ve been asked to forward my reply to a question posed on LinkedIn on team building to a few of my friends, so thought I would republish it here.

Building a team is like building a good restaurant team
I often make the analogy that building a successful
business team is similar to opening a restaurant to serve great food. It
needs a capable, stable and motivated brigade in the kitchen as well as
a team of people to serve the food and make the eating experience
memorable.

Ingredients
The ingredients good or bad are often immediately noticeable by
customers. If the team, in both the kitchen and front-of-house areas
can’t work together then either the food or service will suffer and
customers will IMMEDIATELY stay away in droves.

The first task is to have a stable team. Staff turnover is a universal
problem, and not just in the catering sector.

Each new appointment seems
to carry with it a high risk of failure. Let’s explore why this is …

There seems to be three common mistakes that team leaders can make. The
first is failing to communicate the results that are required from the
team. Job descriptions provide an indication of the required results but
success in a job depends upon the boss’s assessment. The team,
therefore, needs to understand what constitutes a success in the boss’
eyes and how such success will be measured.

Gaining a clear understanding of what success looks like can be achieved
by holding a series of meetings with the the team. As such they are
best undertaken as formal 1:1 discussions, as opposed to short
conversations over the coffee machine or at a team meeting.

The types of questions that need to be asked include:

· How has the current situation reached this point?
· What problems have been identified if the situation is not improved?
· What actions the leader expects in the short and medium term?
· What would constitute success in the leaders’ eyes?
· How and when will performance be measured?

The second mistake is failing to communicate the boss’s management
style. This means understanding how the leader likes to be communicated
with and how often? What decisions the leader likes to make personally
and what decisions are clearly delegated to individuals in the team?

Don’t ignore culture
A big mistake a leader can make is to ignore the culture of the business
or not to consciously develop a culture for a new team. To ignore
culture makes introducing change more difficult. In addition the leader
needs to consider that all change will have an affect on other people,
particularly in other areas in the organisation, so prior to making
changes it’s important to consider the consequences both upstream and
downstream.

Then there’s the aspect of training. A leader wanting to build a strong
team needs to ensure that the team can deliver what’s expected. One of
the lessons from Restaurants is that there’s little point in placing
Duck a la Normande on the menu if the kitchen brigade haven’t the
ability to cook it properly and restaurant team don’t know how to serve
it. (Or what it is).

Now, isn’t that a recipe for business success?”

After answering a question on leadership on LinkedIn I was advised that it would make a great blog entry. So here goes!

Building a great team is similar to opening a restaurant
I’ve spent thirteen years working with team leaders to make them effective and I often make the analogy that building a successful business team is similar to opening a restaurant to serve great food. It needs a capable, stable and motivated brigade in the kitchen as well as a team of people to serve the food and make the eating experience memorable.

The ingredients good or bad are often immediately noticeable by customers. If the team, in both the kitchen and front-of-house areas can’t work together then either the food or service will suffer and customers will IMMEDIATELY stay away in droves. 

Staff turnover a universal problem
The first task is to have a stable team. Staff turnover is a universal problem, and not just in the catering sector. Each new appointment seems to carry with it a high risk of failure.  Let’s explore why this is …

There seems to be three common mistakes that team leaders can make. The first is failing to communicate the results that are required from the team. Job descriptions provide an indication of the required results but success in a job depends upon the boss’s assessment. The team, therefore, needs to understand what constitutes a success in the boss’ eyes and how such success will be measured.

Gaining a clear understanding of what success looks like can be achieved by holding a series of meetings with the the team. As such they are best undertaken as formal 1:1 discussions, as opposed to short conversations over the coffee machine or at a team meeting.

The types of questions that need to be asked include:

·    How has the current situation reached this point?
·    What problems have been identified if the situation is not improved?
·    What actions the leader expects in the short and medium term?
·    What would constitute success in the leaders’ eyes?
·    How and when will performance be measured?

Understanding the leader
The second mistake is failing to communicate the boss’s management style. This means understanding how the leader likes to be communicated with and how often? What decisions the leader likes to make personally and what decisions are clearly delegated to individuals in the team?

Culture a major ingredient
A big mistake a leader can make is to ignore the culture of the business or not to consciously develop a culture for a new team. To ignore culture makes introducing change more difficult. In addition the leader needs to consider that all change will have an affect on other people, particularly in other areas in the organisation, so prior to making changes it’s important to consider the consequences both upstream and downstream.

Then there’s the aspect of training. A leader wanting to build a strong team needs to ensure that the team can deliver what’s expected. One of the lessons from Restaurants is that there’s little point in placing Duck a la Normande on the menu if the kitchen brigade haven’t the ability to cook it properly and restaurant team don’t know how to serve it.  (Or what it is).

Now, isn’t that a recipe for business success?

despite the high levels of unemployment many of the businesses that I talk to are finding difficulties in hiring gifted and talented people to join their teams.

This is backed up by the recent research from the CIPD talent planning survey 2011 that found that 52% of businesses are finding it difficult to fill vacant positions with the talent they need to do the job. The CBI suggests that more than half of their members aren’t confident of finding talent to meet their needs.

So what can a business do to find gifted employees?

1. Consider using job boards such as those on LinkedIn and Facebook
2. Consider using on-line groups and forums to say you are seeking talent
3. Ensure that you are looking for the talent that will match the business strategy
4. Consider internal candidates
5. Consider if the job, benefits and profile of your business will attract the very best and if not then restructure the position so that it will be attractive to the talent you are looking for
6. Calculate your talent needs for the present, medium and long-term and create strategies to deliver these
7. Don’t be too rigid in recruiting the “very best”. The perfect employee doesn’t exist. But make sure you capture the “best available” before your competitors.

It’s tragic that at the start of the summer, nearly one million 16 to 24-year-olds in England were out of a job, not in education, nor in training. Known as Neets, this group seems to be growing and growing and doesn’t include school leavers this year, according to the latest official figures and reported by the BBC.

The BBC highlights Jordan Millward a 24 year old from Stoke-on-Trent who has two degrees, a 2:1 in politics, and a 2:2 in law, as well as a post-graduate law diploma.
He says “I’ve had no replies to more than 100 applications to different law firms looking for both jobs and work experience I’ve made over the last year, and only two interviews from the 90 plus applications I’ve made over the last two months”.

Little advice from Universities
Why is finding a job so difficult for this group? In discussions with students at my local University it seems that there is very little practical advice is given on how to find a job. I’m told that there is the “odd talk” about developing a CV (Resume) but very little else! Doesn’t this place too many in the area of “working it out for themselves”.

More practical help could and should be given! For instance, why is it that most students know how to use social media to find friends and entertainment at the weekend but they find it difficult to use when looking for a job? Why is it that so few place their details, qualifications and interests on the business pages of LinkedIn, Facebook or other SM sites?

Meet the employer
Perhaps organisations such as the IOD (Institute of Directors), Chambers of Commerce, FSB (Federation of Small business) could help more by regularly offering FREE places at their events for graduates or students to meet people in business and thus potential employers.

A small contribution of my own is given below:

Questions you should ask the interviewer

I’ve recently heard suggestions that the
more interviews and hoops candidates are expected to jump through…the
better the final quality of hire. Then a similar question was asked on LinkedIn and I thought I would repeat the answer in my blog.

The proposition is WRONG 

Very sorry, but it’s wrong. Let me clarify: I have spent the last ten years talking to CEO’s about
hiring and integrating people into their firm faster and more
profitably. Asking a candidate to do more and more tests and interviews simply clouds the process. Two interviews, one assessment and a follow up meeting to negotiate terms is enough. In my experience having a new hire failure or poor hires has more to do
with the lack of interview experience by the interviewer, an inability of interviewer to assess candidates correctly and
poor integration by the business.

Interviewers training
Directors that interview people for a job do so about two or three times
a year. Hardly enough time to gain great expertise or to maintain that
ability. This may be a reason why businesses rely on more and more interviews and tests. However, again in
my experience, tests are only as good as the ability to understand the
results. (Too many people will fix on one statistic from a test and base their
choice on that as opposed to a rounded assessment).

One solution is to encourage interviewers to undergo some training
before undertaking important interviews. Then to have some experts on
the interview panel that can provide focussed views.

Cost of failed hire can be shedloads of money off the bottom line
Interestingly the COSTS of NEW HIRE FAILURE can be huge and my research
confirms Brad Smart’s research that the cost of failure can range from
10 – 24 times salary.

So if you’re hiring at a salary of $45,000, choose a multiple and see how much a new hire failure could cost your business!

Links:

• 
  http://www.youtube.com/user/stephenharvarddavis?feature=mhee

A few days ago I answered a question on delegation on LinkedIn and then on Friday was having a robust discussion on delegation with a friend in my network and thought I would share the discussion with you.

“Delegating could harm a career and promotion prospects”
Was the statement made by the senior manager in my network. He reasoned that obvious errors cost the business money and impacted on mission critical outcomes. Then with the time taken to recover from from errors delegating tasks took up valuable management time and could “harm his career and promotion prospects”.

“Management style didn’t encourage mistakes”
It seemed that his “management style”, and that of the business, didn’t tollerate mistakes. I pointed out that if the management don’t tollerate mistakes then there will be little room for experimentation. If people can’t experiment then, those that use experimentation to learn, will become frustrated and tend to leave to businesses that will allow it.

Experimentation is healthy. It’s how we learn to improve at any hobby, computer programme and game, even how to socialise and make friends. But, it seems that when people become managers they often have to be trained in how to encourage and manage it.

In any event lack of experimentation, from my experience, only helps competitors forge ahead with more efficient processes, products and customer focussed thinking.

The process
I explained the process my mentors showed me and which I’ve have adopted and train:

a) Discuss the subordinate’s idea with them. Be open minded, highlight potential problems as you see them, business issues and consequences of success and failure.

b) If the subordinate still wants to proceed then discuss the process they will be using and then provide support (physical as well as verbal) and have a plan to pick up the pieces.

c) If the subordinate is successful. congratulate and say how delighted you are and tell everyoneone else what a success it’s been. If it’s not a success then discuss the reasons with the person, then ask how they intend to recover the situation. Again provide increased support but don’t blame, chastise or bad mouth to others – (after all you made the decision to allow the experimentation and would have looked good if it had succeeded).

d) Turn the entire process, success or failure, into a learning situation by analysing what went right / wrong with the subordinate and what could be done differently next time. Either way make the subordinate “feel good” about the process and your support.

I’m not sure my friend was convinced by my arguments. Then I must admit he’s been secure in his current job for the past twelve years, despite higher than average team turnover and mediocre company results and doubtless will be there for a good while longer!

I was asked a question on LinkedIn and this is a brief outline of my answer that I thought those in my network might find interesting

For many people there is a direct relationship with management
capability and high staff turnover. In my opinion, however, there also needs to be other
considerations before one always blames team managers.

Too often, in my experience, blame is placed on “Salary” as a reason why talent leaves when in fact the real reasons are in the company’s power to prevent. A motivating statistic is that when a talented individual
leaves the RISK that further talent will follow increases by 50%.

This is an answer I made to a question on Linkedin today about the failure of leaders to sack under- performing people. I thought it worthwhile also posting my answer onto my blog so that more of my network could read it.

I believer that business is going through a revolution.

In past credit squeezes firms and Governments would shed talent to reduce costs (the UK Government is about to do this again by reducing civil service personnel by up to 25%). The result was that essential knowledge and skills were lost and recovery took longer as a result.
So, this time round, firms have attempted to retain their talent, even those less productive, as leaders hope for a quick upturn. The problem is that the upturn is slow in the west.

Further problems are that with coming food inflation and possible grain shortages, extended insecurity as the credit crunch continues and Government policy that increases tax whilst reduces spending businesses are now being forced to start to look to their staff costs. This means that some of the “good” people will be shed as well as the “bad” and that the trend is to hire part-time employees.

I suspect that the result is that the “business revolution” will generate a significant percentage of the working population having a number of part-time jobs as opposed to a single full time position. (including professional firms such as lawyers, accountants and financiers)

There is security in this position for employees who may be “shed or fired” in that income is not reliant on one employer and totally and immediately lost on redundancy whilst the employer has a capability of expanding and contracting a workforce more easily.

So, in my opinion, it’s not “under-performers being hired or fired” it’s that we may be witnessing a change in the way employment may work in the future.

So many of my friends and VIP clients have asked me how they can use social media to find a job that I’ve written a 40 page e-book to give them the information they needed. As a reader of my blog I’d like to offer you the same package.

Included is how to use Facebook, Twitter, Linkedin as well as many other sites.

The film explains more and the whole package can be ordered HERE

Social media ebook

A friend of mine that I’ve been working with has received three job offers in the past two weeks. One of these he was told was through networking and only 8 people were approached.

He’s encouraged me to post the advice. So whilst I am definitely NOT a head-hunter or run a search firm here goes.

Most job roles are now only advertised on-line and the role of newspapers in attracting job applicants has almost disappeared, along with the advertising revenue that such adverts produced. However, most job roles  use personal networks and aren’t even advertised.

Indeed it’s said that 60% of roles are filled through networking. At one time this meant using ‘the old boy network’ or ‘the golf-club’. Nowadays, however, this is mostly via networking sites such as linkedin.com where professional recruiters source possible candidates and reference them before any formal approach is ever made. The advantage to the employer is that it avoids receiving thousands of applications through the post.

So how do you position yourself to be identified as someone to be “networked for the job” on sites such as linkedIn and Facebook?

Here are my top ten tips to being networked for a job through Social Media:

1. Have a large network. Most people on social networking sites have less than 300 people in their network. When looking to be sourced for a job your network needs to be as large as possible. This also means researching the membership each network will give you. For instance Linkedin will connect you with individual professionals mainly based in UK and USA. Twitter gives you the opportunity to connect with businesses as well as individuals.
2. Have a good mix of people in your network. Link with friends but also link competitors, people in other industries and professions, head-hunters and those in search companies. If you’ve not got a Twitter account then consider doing so. This will allow you to connect with search companies as well as individuals.
3. Communicate with your network. Having a large network gives you no visibility if you aren’t contacting them on a regular basis. Send personal messages and responding to questions and contact a few people each day that you haven’t connected with for some time.
4. Link your Twitter account to your other Social media accounts. This allows your tweets and updates to be read by your entire network
5. Become an expert. Answer questions on Linkedn to be seen as an expert. As a result of answering questions on Linkedin and having 14 best answers logged I’ve received emails and connections from USA, Canada, Middle East and Malaysia.
6. Post slide-shows on Slideshare. This is essentially a PowerPoint slideshow. This also promotes your expertise and link these to your linkedin profile. Linkedin allows you up to three slideshows.
7. Have a facebook profile.Though be careful about your on-line reputation. Lots of people are making a lot of money on Facebook. Those that have used it to promote their drunken parties have often come to regret their posts.
8. Don’t over-promote your products and services. Remember that social media is like “going to a party”. You wouldn’t make many friends at a party if all you did was to talk about work. Create a personality. You also don’t want to be Blocked for spamming!
9. Have a YouTube film about you and your products and services. Place it on your website as well as other Social Media sites.
10. When posting be complimentary about people. Avoid criticism and  try to sound motivated and upbeat. No-one wants to offer a job to “Mr Grumpy”. However also consider that you are wanting to share expertise so be as generous as possible with the advice you offer others.

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