It will come as little surprise to many employees to be told that managers are often obsessed with correcting what’s wrong with processes, systems and in particular people. I’ve just spent time talking with a group of managers about strengths and weaknesses.

Identifying people’s weaknesses a priority
Many companies put systems in place to identify people’s weaknesses, weaknesses in the sales process and so on in the belief that if management can identify the weaknesses and remove them then the result will be to end up with “strengths”.

The problem with this process is that it assumes that strengths can be ignored because they will remain constant. But this just isn’t true. I often get asked to solve a problem of good talent leaving a company. One of the first questions I ask is, “Why do people join and stay in the business?”.

Blinded by weaknesses
I’ve found that most senior “new hires” are greeted like saviours and are seen as ideal fits into the organisation. In time, too often, this opinion changes. Now I can hear loads of people say that if you point out weaknesses and then fix them that everything will be all right. But could this be missing an opportunity to concentrate on strengths so that they become greater. Time spent on just improving minor weaknesses doesn’t leave much time to increase strengths.

A few weeks ago someone sent out a very informative newsletter with a couple of minor spelling errors. When I visited a business the small errors were pointed out to me by a manager. When I asked what they thought of the content I was told that they had only noticed the mistakes. Later on that day the same individual was complaining that her boss “only ever found fault” in her work.

Last Saturday I visited my Mother and little did I realise that I would have a lesson in how embarrass customers, employees and in poor management.

An outing for Mother
My Mother has just broken her arm and is feeing very sorry for herself. So I decided to take her to a hotel for a favourite outing of afternoon tea. With great anticipation we drove up the long hotel drive in Miskin, South Wales, for a relaxing afternoon overlooking the large gardens to find that there was just one other couple in the lounge.

To say that the meal of sandwiches, cakes, scones and even the service was disappointing would be an understatement.  On leaving my Mother, an excellent cook in her time, caught sight of the manager and mentioned the fact and said that at £25 ($32) she considered the meal overpriced and lacked value.

The person responsible
The manager asked us to wait a minute. I wondered if some adjustment was about to be made to the bill. To my surprise he reappeared with the chef saying, “This is the person responsible, make your complaints to him” and then without waiting to hear what we had to say ran off on another errand. My Mother was at a loss to know how to handle this unusual situation and I outlined the problem in the gentlest terms to an embarrassed and petrified member of staff.

“The scones had been freeze-chilled and therefore had a consistency of being stale, the profiterole was similar and lacked any taste in the filling such as vanilla and the bread on the sandwiches was too thick to be able to taste the fillings…”. By this time I began to feel extremely sorry for the chef who was looking quite helpless. I end his torment I smiled and described the meal as “uninspiring”.

Not a customer’s job
We left vowing never to return. Not because of the poor tea but because, as customers, it was not our job to instruct the staff, that’s the manager’s job. It’s also not the kitchen staff’s job to be appraised of a “poor job” by customers, that again is the management’s job. I also attached the chef’s poor performance on lack of training and expectation by the management.

My offering of help!
However, as I love to cook cakes, pastries and have a wide collection of Indian, Chinese and Japanese teas I would be delighted to offer to show the manager how he could instruct his kitchen team and waiting staff to deliver a fresh, great tasting and perfectly served afternoon tea. That way he can manage to do his job!

A few days ago I answered a question on delegation on LinkedIn and then on Friday was having a robust discussion on delegation with a friend in my network and thought I would share the discussion with you.

“Delegating could harm a career and promotion prospects”
Was the statement made by the senior manager in my network. He reasoned that obvious errors cost the business money and impacted on mission critical outcomes. Then with the time taken to recover from from errors delegating tasks took up valuable management time and could “harm his career and promotion prospects”.

“Management style didn’t encourage mistakes”
It seemed that his “management style”, and that of the business, didn’t tollerate mistakes. I pointed out that if the management don’t tollerate mistakes then there will be little room for experimentation. If people can’t experiment then, those that use experimentation to learn, will become frustrated and tend to leave to businesses that will allow it.

Experimentation is healthy. It’s how we learn to improve at any hobby, computer programme and game, even how to socialise and make friends. But, it seems that when people become managers they often have to be trained in how to encourage and manage it.

In any event lack of experimentation, from my experience, only helps competitors forge ahead with more efficient processes, products and customer focussed thinking.

The process
I explained the process my mentors showed me and which I’ve have adopted and train:

a) Discuss the subordinate’s idea with them. Be open minded, highlight potential problems as you see them, business issues and consequences of success and failure.

b) If the subordinate still wants to proceed then discuss the process they will be using and then provide support (physical as well as verbal) and have a plan to pick up the pieces.

c) If the subordinate is successful. congratulate and say how delighted you are and tell everyoneone else what a success it’s been. If it’s not a success then discuss the reasons with the person, then ask how they intend to recover the situation. Again provide increased support but don’t blame, chastise or bad mouth to others – (after all you made the decision to allow the experimentation and would have looked good if it had succeeded).

d) Turn the entire process, success or failure, into a learning situation by analysing what went right / wrong with the subordinate and what could be done differently next time. Either way make the subordinate “feel good” about the process and your support.

I’m not sure my friend was convinced by my arguments. Then I must admit he’s been secure in his current job for the past twelve years, despite higher than average team turnover and mediocre company results and doubtless will be there for a good while longer!

To succeed in today’s business climate it’s not enough to have general intelligence coupled emotional intelligence to be a success! Social Intelligence is also an essential requirement.

Over the past year I’ve been spending increasing amounts of time working with aspiring executives and explaining that their colleagues want the top job as much as they do and that often the only difference between candidates is their social intelligence.

it’s more than a smile, walking around the office thanking people for their work, being at the top of people’s party list or even having a sense of humour. Social intelligence is the ability to set oneself apart and to be identifies as the candidate for leadership because people are attracted to you and will follow.

I so enjoy working with people to develop their social radar and create an understanding of what will create and harm reputation. So the manager who accepted that having the 007 theme tune on his mobile phone was’t  the “coolest corporate image” was in fact demonstrating a distinct lack of social intelligence.

Creating a personal presence so that we can empathise with people’s feelings and, here’s the difference with emotional intelligence, being able to manage how we work with others despite our internal emotional feelings is now an essential tool.

Loads of shops say they deliver an “excellent shopping experience” who, in reality, don’t. So I’ve decided to award these businesses my own “Poor Shopping Experience Medal” and the first is awarded to Homebase in Bridgend.

Yesterday I needed some bubble wrap, the stuff that protects fragile objects. Homebase in Bridgend allowed me to buy it by the metre at £1.49 (meter in USA) and some kind assistant walked me to the back of the store and cut a length after measuring it against a ruler.

I took my neatly rolled bubble wrap to the counter to pay. “Three metres of bubblewrap” I helpfully told the young lady behind the till. “I’ll have to measure it” she said as it was unravelled. Then looked at me as if I was trying to steal the crown jewells “It’s five metres”.

Now I’m sure that Homebase suffers from people trying to walk out of their store without paying for some items but I can think of more valuable things that two metres of Bubble Wrap!

“But I only want three” I protested. She turned to the manager and shouted “He says he only wants three, can we call Fred to recut it”. Having originally waited five minutes for Fred to arrive to cut the original amount I could see this taking more valuable minutes and hold up an ever increasing number of annoyed people in the line behind me. “I’ll take it” I said in frustration. The bubble wrap was passed over to me to refold with a look of “I knew you were trying it on” from the lady and probably by others in the line behind me.

Can I suggest that Homebase could save time, misunderstanding and embarrasment when their shop assistants cut lengths of bubble wrap, or anything else for that matter, that the customer is given a note to show at the pay counter as proof of the amount requested. Self cut lengths could then be measured in the usual manner. Then I would suggest Homebase train the cutters in measuring a metre length. Until then my award medal for poor shopping experience goes to Homebase in Bridgend, South Wales.

Much of my time is spent working with executives on increasing their personal impact and team productivity. An important area is social intelligence.

Social intelligence includes the ability to read people and predict behaviour. I’m not talking about body language.  am talking about how one can influence other people’s behaviour through observation and creating appropriate actions as a result.

Let’s take an example: During our career we have used our understanding to predict our boss’s, colleagues and even life partner’s reaction to certain situations or news. The result is that we know, or think we can assess, the right time to deliver bad news.

Another example of when we heighten our use of social intelligence is at the job interview. The candidate tries to identify where the interviewer stands on certain topics by reading the reaction to answers. Generally this involves detecting negative responses to what’s being said and then to modify or alter the answer accordingly. It’s called self-preservation.

However, many executives don’t use their social intelligence most  effectively despite there being many occasions when they want to influence their team to undertake a new project, accept company targets and then looking for buy-in versus compliance.

When this happens the executive will rely on compliance. The problem with compliance, however, is that it’s often destined to fail or achieve only fleeting short-term gains. Using Social Intelligence increases the chance of long term buy-in and project success. TOne of the main keys is understanding normal human traits. 

• People are natural pleasers: They will try to look good to those that lead them 
• People like simple solutions: So managers should reduce the number of alternatives when outlining a new project. 
• People want results “Now”: The Latin term is Myopia Temporal and it’s where poeple will discount future consequences in place of a  result that looks good for them right now. (Supermarkets use this to get people to buy sweets at the checkout, even when they are on a diet)
• People will follow a crowd: This is useful to a manager to persuade others to buy into a system 

Command and control cultures have a tendency of delivering only short-term results. Alternatively Social intelligence is a process that most managers should find easy to develop with practice. Two keys include: 

1) Identifying with the team the actions and values that generate success. Then support those that are considered valuable and move away from those considered less supportive.

2) Sharing decision making with the team. That is not to say that they share in the decision making just that they understand the route to the decision process. This allows for dissent but in the face of a majority a dissenter will generally align with the majority. This style of consensus management creates creativity and innovation and is used with considerable effect at Google and Apple. 

Creating buy-in with a team used to command  and control systems isn’t always easy. However, using the techniques above eventually creates teams that will begin to operate in a more incluse manner.

As Mahatma Ghandi suggested to one observer “I must hurry, for I’m their leader…and there they go”

This information is taken from the new event: “You’re Here…But How To Get There” that shows Executives how to utilse their personal presence to deliver outstanding team results.

If you would like more information on the event “You’re Here…But How To Get There” or on this article please contact me at Stephen@assimilating-talent.com or phone 01727 838321. 

Recently I’ve been asked “How do I cope with office politics” from a number of executives who are finding that arguments over strategy are becoming more common during the financial difficulties. They have been asking me for some tactics for managing conflict.

In this video I talk about some of the reasons that conflict occurs between colleagues and sobordinates and look at some of the tactics that cen be used to manage it. It’s a small, but essential, part of my executive mentoring programme and also a topic visited in my new conference keynote “You’re Here…But How To Get There?”

Surviving Office Politics + Conflict

I was facinated by Management Today’s article: “Directors seem to have a very different view to the hoi polloi on how business is going…“ and that most senior executives feel secure in their current job and even if they were to be made redundant that finding a new job would be easy.

However, what caught my eye was almost the final line of the article that said, 74% of directors reported a strong collective sense of purpose, compared to a mere 47% of those below them. Not because I disbelieve the statistic but because, in my experience, almost all Directors feel a greater sense of purpose than subordinates.

Most subordinates, on the other hand, have to wade through encouraging and often meaningless “visions, goals and objectives” to determine what’s happening. This was reinforced by a friend who told me last week “There’s no point in being too upbeat and enthusiastic about the company’s prospects, it saves time, tears and disappointment in the long run!”

Perhaps it’s why so many Directors will sigh, run their brow and ask “Why is my team so difficult to motivate?”

It’s great when someone comes along and pricks the bubble of management pomposity that is part of business today. It’s why I just love listening to Lucy Kellaway on the radio and on her blog and reading her regular column in the Financial Times. Lucy’s talent for stripping away and laying bare the stupidity of puffed up management makes her required reading and listening.

Each year she awards prizes for companies and managers who have butchered the English Language.
Like the Executive at Amazon who renamed books “Reading containers” and Toyota who now call cars “Sustainable mobility solutions”

Other awards go to HB Fuller coaching who state that they “invested in several key talent additions”

I don’t want to spoil Lucy’s adio blog for those who have yet to hear it but firmly believe that it should be required reading and listening for all executives, MBA students and Business school lecturers. Listen to it HERE and enjoy

Now that christmas is over and the snow’s melted many retailers are counting the costs of a poor trading season. Next, Waterstones and HMV have all announced fewer sales compared to the same time last year and store closures are expected. With families feeling the VAT rises and inflationary pressures sales are unlikely to improve quickly.

Many companies have been telling me that 2011 will be the year where sales will be vital to survival. The tactic to improve sales team results seems to be to increase targets and take the sales team on an away day to “align sales with core functions and client needs for the next twelve months”.

In my experience, away days where management sweeten a bitter pill of increased sales targets and restructured sales territories with “improved and innovative marketing initiatives” don’t increase motivation nor improve the way sales people approach potential customer’s needs and certainly don’t last more than a week, far less twelve months.

If one must have an away day then it needs to be linked with a measured programme of change that covers a long period and where changes in direction can be identified and implemented more easily.