My thirteen years of working with teams to make them more effective and profitable has taught me to never “count one’s chickens” as far as agreed team actions are concerned.

The Greek Prime Minister’s decision to announce a referendum on the aid package to solve its debt crisis demonstrates that very effectively. Too often I’ve been asked to help a situation where everyone thinks they’ve come to an agreement only to find that someone has changed their mind. It leaves everyone stunned, perplexed, angry or open mouthed. So I would have loved to have been the fly on the wall in Angela Merkel’s office in Germany when the news broke of the Greek announcement, I bet the air was blue!

Often happens in Board Rooms
But then I’ve seen it happen so often. Team agreements, Board Room discussion or Partnership meeting often agree a course of action and almost immediately afterwards someone changes their mind and does the exact opposite! For some it’s a game, for others it’s “Playing politics”

However, it generally happens when one person has been bullied into an agreement. Often it’s only after the meeting that the individual feels brave enough or angry enough to make a U-turn.

How to prevent it

• When you think you are helping an individual or team don’t assume you’re giving them “a gift” and that they’ll thank you for it
• Don’t bully people into a corner where they are obviously at a disadvantage and then assume that you have agreement.
• Secondly, provide the “loser” with lots of reassurance after the agreement that they’ve made the correct decision.
• Finally, provide support to take action that makes the individual “look good” to their team and to those being affected.

It’s Halloween but twice last week I came across a gory story that sent a shiver down my back. They were both business teams that were failing because the leaders of the team had recruited people without establishing or following procedures.

I won’t go into the blood curdling details of each story, just to say that they were messy, very messy. The results were taking up more management time than would have been needed had the leader made correct employment checks, developed need assessments and written work briefs and so on.

Is it laziness, desire to save money or a feeling that “It’ll probably be OK”?.
I don’t know the answer, except that team leaders with such problems are often surprised when they’re told that that it’s their fault the problem exists!

The costs?
Classically between 10 to 25 times the salary of the failed individual or the whole team if that fails.
So a salary of £40,000 can cost up to a whopping £1,000,000.
Now if that’s not an incentive for CEO’s and company recruiters to get it right first time then nothing will be

After answering a question on leadership on LinkedIn I was advised that it would make a great blog entry. So here goes!

Building a great team is similar to opening a restaurant
I’ve spent thirteen years working with team leaders to make them effective and I often make the analogy that building a successful business team is similar to opening a restaurant to serve great food. It needs a capable, stable and motivated brigade in the kitchen as well as a team of people to serve the food and make the eating experience memorable.

The ingredients good or bad are often immediately noticeable by customers. If the team, in both the kitchen and front-of-house areas can’t work together then either the food or service will suffer and customers will IMMEDIATELY stay away in droves. 

Staff turnover a universal problem
The first task is to have a stable team. Staff turnover is a universal problem, and not just in the catering sector. Each new appointment seems to carry with it a high risk of failure.  Let’s explore why this is …

There seems to be three common mistakes that team leaders can make. The first is failing to communicate the results that are required from the team. Job descriptions provide an indication of the required results but success in a job depends upon the boss’s assessment. The team, therefore, needs to understand what constitutes a success in the boss’ eyes and how such success will be measured.

Gaining a clear understanding of what success looks like can be achieved by holding a series of meetings with the the team. As such they are best undertaken as formal 1:1 discussions, as opposed to short conversations over the coffee machine or at a team meeting.

The types of questions that need to be asked include:

·    How has the current situation reached this point?
·    What problems have been identified if the situation is not improved?
·    What actions the leader expects in the short and medium term?
·    What would constitute success in the leaders’ eyes?
·    How and when will performance be measured?

Understanding the leader
The second mistake is failing to communicate the boss’s management style. This means understanding how the leader likes to be communicated with and how often? What decisions the leader likes to make personally and what decisions are clearly delegated to individuals in the team?

Culture a major ingredient
A big mistake a leader can make is to ignore the culture of the business or not to consciously develop a culture for a new team. To ignore culture makes introducing change more difficult. In addition the leader needs to consider that all change will have an affect on other people, particularly in other areas in the organisation, so prior to making changes it’s important to consider the consequences both upstream and downstream.

Then there’s the aspect of training. A leader wanting to build a strong team needs to ensure that the team can deliver what’s expected. One of the lessons from Restaurants is that there’s little point in placing Duck a la Normande on the menu if the kitchen brigade haven’t the ability to cook it properly and restaurant team don’t know how to serve it.  (Or what it is).

Now, isn’t that a recipe for business success?

I was thinking today of some of the egos I worked in past jobs. Like Sales Director that at their first team meeting announced, “I’ve come to save the company”, which came as a surprise to all who didn’t think that the business needed saving.

And the HR Manager who, on being appointed, introduced herself to her well qualified team by saying “I’m a fellow of the CIPD (Chartered Institute of Personnel Development) and I’m a professional!”

Tricky things to handle
Huge egos are tricky things to handle and handle them we all have to do. Teams that are expanding want
strong characters, who are self-motivated and who have a 
desire to win! But too often the appointment of a new leader can go to their already big
heads and makes them tough to deal with? So I was fascinated to come across this article in Management Today that addresses the topic. Not in much the detail and doesn’t provide too much that’s of help but the article makes you think.

A great friend of mine, John Donnelly, always says about team meetings that “You can’t be caught working if you’re in a team meeting” and of course he’s right. It amazes me how many people still flit from one meeting to another, particularly in public services, that actually believe they are doing something! The problem is that when they attend the next meeting to discuss actions from the previous meeting they often haven’t had time to do the work because they’ve been too busy attending meetings!

Three hours a day in internal meetings
According to the figures, almost a quarter of employees spend up to
three hours a day in internal meetings.
Answering emails is another time waster with the average number of internal emails received being 32 – although
nearly one in five say they get up to 50 a day, which works out as one
email every eight-and-a-half minutes.

Internal meetings a colossal waste of time
Management today have an article that suggests that UK businesses waste
£255m a day on internal meetings and emails. And that’s not just on
multi-packs of chocolate Hobnobs: The refreshing thing is that those attending meetings often see them as a
colossal waste of time, that is except those that spend their days in meetings rather than be seen working.

I had to laugh at Management Today’s article on Ryan Air’s plans to replace toilets on their planes with paid seating.

Famous for its cut-throat approach
to cost-cutting the budget airline plans to remove two of its loos and replace them with up to six extra
seats but as MT asks “Is its latest ruse literally taking the piss”. 

Planning meetings:
We can only imagine the suggestions that the management team come up with at cost-cutting planning meetings. Presumably
they’ve considered building on the priority boarding model by charging for in-flight
commodes. this could be a money earner whilst saving passengers having to get up from their seat mid-flight.

It should be noted that there’s no legal stipulation for
an airline to provide toilets on its aircraft. It’s just if you’re supplying loads of beers to stag parties off for the weekend it would seem sensible to keep the seats dry for those coming back on the return journey!
Or will dry seats cost extra in the future?

Maximum seats allowed
As Ryanair proposes to prevent passengers from squeezing one out at one
end, it’s simultaneously doing the squeezing at the other: The airline carries an
estimated 75m passengers per year, and currently flies only Boeing
737-800 and has installed 189 seats on each plane, the maximum
allowed under current rules and it also charges up
to £20 per piece of checked luggage per flight. The Office of Fair Trading is investigating a ‘super-complaint’ by
the Consumers’ Association into such charges by low-cost airlines.

“What are the top ten questions that a team leader could ask at a team
meeting to generate discussion that will lead to team improvement” a good
friend asked me a few days ago.

I found providing an answer very difficult
because the questions a team needs to consider will depend upon the business
issues at the time, the maturity of the team and other factors. After thinking about it I told him that I
probably had a hundred questions I could ask and he challenged me to email
him one each day for the next one hundred days!

The first two questions have already been sent to him and then I got thinking that I could include the questions as a Tweet to all my followers.

So each day I will Tweet a question that could be asked and discussed at a team meeting. If you don’t want to miss these Tweets then “LIST” me on twitter so that you can have them sent directly into your list

Questions to ask at a team meeting that have been sent so far are:

“How does the team generate and progress new ideas?”

 and

“What level of clarity has the team of the expectations of it?”

It seems that “losing top talent to competitors” is keeping some senior Directors awake at night. In the past few days I’ve been approached by three different companies asking for help to reduce the risk that their top talent might leave the team.

Here are just three of the tips I advise my clients when advising on retaining talent.

1) Ask yourself the reasons why the talent joined your team in the first place. (Was it challenge of the work, learning opportunities, career path, the business looked great on their CV, resume?). Are these reasons still relevant and are they still being delivered?
If not then the talent is at risk of leaving.

2) Ask yourself the value of your “Poach Rate”. The “Poach Rate” is the additional percentage in salary that a competitor would need to offer to steal your talent. The higher the percentage increase in salary the more your talent values working for your team. If the competitor only has to offer an additional 2-5% salary increase then the reason for leaving is more likely to be poor management, poor culture, few learning opportunities etc.

3) Meet and observe your top talent. Not just at appraisal times but regularly.
Listen and look at the way they walk, talk, dress, engage with customers and colleagues at meetings. (I often go into a business and find that I can identify a talent that’s “on the way out” by just looking at how engaged they are. But then I do this as a matter of norm and often I’m not wrong!)
Ignoring talent because you believe it’s happy, or you’re too busy to observe it, tends to increase the risk that it will leave.

Finally it’s worth considering that the day a talented member of your team tells you they are leaving your team is probably six months after they made the decision to do so!

There are many occasions when I observe teams that are dysfunctional and not producing the results anticipated. So it was a delight to have experienced first hand a team that through great management, understanding of what needed to be done and an ability, of the whole team, to explain to outsiders what was happening.

A Great Team
Not for the first time (Two years ago I dislocated my shoulder) I find myself in complete admiration for the doctors, nurses and assistants in the UK’s National Health Service. Last week my Mother suffered a heart attack and had to be rushed into hospital. For relatives under such circumstances it’s a frightening time for the patient and an anxious time for relatives.

From the motorbike paramedic to arrive first, to the ambulance crew, A&E staff and cardiac recovery team at the Royal Glamorgan Hosptal everyone worked in calm, professional and well rehearsed precision. As a result my Mother is still poorly but out of danger.

Business could profit from studying the technique
Business could profit from taking lessons in the training, management and delivery of the service that our professional medical teams deliver to their customers.
So it’s a Thank You from me 

Having just paid my car insurance fee that, despite having nine years no claims bonus, rose once again I was delighted to hear that referral fees are to be outlawed and that The Office of Fair Trading is putting motor
insurance under the spotlight after premiums rose by
40% on average in a year.

First step in tackling dysfunctional compensation system
The Association of British Insurers – said it welcomed the announcement. As reported by the BBC, Director General Otto Thoresen
said: “We are very pleased that the government has listened to the
insurance industry’s campaign for a ban on referral fees.

“Banning referral fees is an important first step in tackling
our dysfunctional compensation system, and needs to be accompanied by a
reduction in legal costs and action to tackle whiplash if honest
customers are to benefit from these reforms.”

Change in culture and teams
Insurance companies, law firms, garages and other interested parties in the referral system merry-go-round will have to change their systems and their teams to reflect these changes.  That either means redundancy or allocation to other jobs (on the basis that the entire system doesn’t move underground).

Reduced bills
It’s interesting how there is expectation that once the system is outlawed and the teams that manage the current the system are disbanded, saving employment costs, and the huge compensation costs reduced that insurance premiums will fall.

I will await next year’s policy renewal notice with interest!